Pay Revision 2009 - Circular Instructions

          The following instructions are issued by the Accountant General (A & E) for information and guidance of all Heads of Departments and Offices for fixation of pay.

#  Employees may be allowed to exercise option to come over to the revised scale subject to the conditions mentioned in Para 26 of Annexure II of the Pay Revision Orders (PROs). The option shall be exercised in writing in the form specified in para 25 of the Annexure II of the PROs. The option is to be exercised within a period of six months from the date of the PROs failing which the date of effect of Pay Revision Order ie, 1.7.2009 shall be treated as the date of option and the officer competent to fix his/her pay is to proceed accordingly. The Option should be kept pasted in the Service Book of the employees. Option once exercised shall be final. In the case of subsequent reversion, the employee will be allowed to exercise option in respect of the lower post also, provided such option is exercised within a period of three months from the date of orders of reversion.

#  The pay fixation statement should be prepared in the enclosed proforma. All the columns in the proforma should be carefully filled in.

#  One copy of the pay fixation statement should invariably be attached to the first bill in which pay or arrears of pay in the revised scale is drawn and one copy should be pasted in the Service Book.

#  The Drawing Officers/Disbursing Officers should obtain undertakings from the Government servants, agreeing to refund any excess payment of pay and allowances noticed on subsequent scrutiny of the claims and check of pay fixation. A certificate to the effect that such undertakings have been obtained in all cases should be recorded by the Drawing/Countersigning Officers in the first bill drawn thereafter claiming pay in the revised scales.

#  The revised scales of pay take effect from 01.07.2009 or from the date of option exercised by the Government Servant, to come over to the revised scale of pay. The date of effect of the option shall not in any case go beyond one year from the date of order of pay revision.

#  The treasury officers should not honour the arrears/first bill in which pay on the revised scale is drawn hereafter in respect of employees to whom the pay revision is applicable unless the bill is supported by the Pay Fixation statement and the certificate prescribed in above paragraphs.

#  The revised scale of pay and allowances are payable in cash from February 2011 onwards. The arrears of pay and allowances on fixation of pay in the revised scale upto 31.1.2011 will be credited to the PF Account of the employees. Those arrears will not be allowed to be withdrawn till 31.3.2015, except in the case of those who are retiring before 31.3.2015, in which case the arrears will be released on retirement. The arrear bills with attached PF schedules should be presented at the Treasury.

#  The entire arrears including those creditable to GPF should be drawn in a single bill so that drawalof NIL bills for crediting arrears to GPF can be avoided.

          These instructions which are not exhaustive (as they do not cover all the points mentioned in the Pay Revision Order) are being issued only as guidelines. Heads of departments may issue suitable instructions to all officers under their control who are authorized to fix pay of Non gazetted officers strictly following the provisions/rules contained in the Pay Revision Order issued by in GO(P) No 85/2011/Fin dated 26.2.2011 read with GO(P)No. 143/2011/Fin dated 30.3.2011 and also these guidelines. Doubtful cases may be settled only after getting the points clarified by competent authority.

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