This is not an official blog of any Treasury or the Treasury dept. These are only some information collected from the internet.
ഒരു വെര്‍ച്ച്വല്‍ നോട്ടീസ് ബോര്‍ഡ്‌..... വിവിധ സര്‍ക്കാര്‍ വെബ്സൈറ്റുകളില്‍ നിന്നുള്ള പ്രധാനപ്പെട്ട വിവരങ്ങളുടെ ഒരു ശേഖരം... ഇങ്ങനെയൊരു ബ്ലോഗ്‌ എന്ന ആശയം എന്റെ മനസ്സില്‍ ജനിപ്പിച്ചത് ഓര്‍ക്കുട്ടിലെ ട്രഷറി കമ്മ്യൂണിറ്റിയില്‍ നിരന്തര ചര്‍ച്ചകള്‍ നടത്തുന്ന എന്റെ ചില സഹപ്രവര്‍ത്തകരും ഒപ്പം ഗണിത ശാസ്ത്ര അധ്യാപകരുടെ ഒരു ബ്ലോഗും ആണ്. അവരുമായൊരു താരതമ്യത്തിന് പോലും അര്‍ഹതയില്ലെങ്കിലും എന്റെ പരിമിതമായ സാങ്കേതിക അറിവുകള്‍ വെച്ച് ഞാനും ശ്രമിക്കുന്നു. ഇത് ട്രഷറി ഡിപ്പാര്‍ട്ട്മെന്റിന്റെയോ ഏതെങ്കിലും ട്രഷറിയുടെയോ ഔദ്യോഗിക ബ്ലോഗ്‌ അല്ല എന്ന് ഒരിക്കല്‍ക്കൂടി വ്യക്തമാക്കിക്കൊള്ളട്ടെ.

Monday, December 6, 2010

SPARK - Some Tips


Some common doubts about using SPARK and their solutions from my experience. I welcome the comments from experienced hands so as to make this post more helpful to the SPARK users.

Q.        HRA is present in the Part Time staff’s bill. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Employment type - Ensure that it is set as Part Time Staff.

Q.        DA Arrear merged in previous month is present in the latest bill also. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Allowances – Check whether more than one entry is saved with same amount.

Q.        ‘No Privilege’ error message is appearing when trying to process SDO’s salary bill. Why?
A.         1.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – SDO code - It must be a 6 digit code. If not, prefix zeros to make it 6 digits.
            2.         Salary Matters – Est. Bill Types – Select your office. Check whether Bill Sl. No. is set as SD for SDOs. It should set by the establishment user.
            3.         Administration – User admin – Type PEN No. of the employee – check whether authorization code set as S.

Q.        One employee is missing in the present month salary bill. Why?
A.         1.         Administration - Edit employee record – Type PEN No. of the employee – Present Salary – Ensure the correct Bill type is set for this employee.
2.         Administration - Edit employee record – Type PEN No. of the employee – Ensure the superannuation date/Retirement date is correct. Establishment user can correct it.
            3.         Service Matters – Retirements – Check whether name of this employee is present there with incorrect retirement date.
            4.         Administration - Edit employee record – Type PEN No. of the employee – Leave Availed – Ensure there is no wrong entry.
            5.         Salary Matters – Changes in the Month – Stop/Release salary – Ensure name of the employee has not been put in that option.

Q.        Name of the employee is missing in the Increment Sanction window. Why?
A.         1.         Administration - Edit employee record – Type PEN No. of the employee – Present Salary – Ensure ‘Next Incr date’ is correct.
2.         Try clicking in ‘Stagnation Increment’ in the same window. If the name of the employee is present there, you can sanction the increment as a normal increment.

Q.        Increment cannot be sanctioned. Why?
A.         1.         Administration - Edit employee record – Type PEN No. of the employee – Present Salary – Ensure ‘Next Incr date’ is correct.
2.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Ensure the superannuation date/Retirement date is correct. Establishment user can correct it.
            3.         Service Matters – Retirements – Check whether name of this employee is present there with incorrect retirement date.
            4.         You can try again with ‘Order No.’ column left as blank.

Q.        Report cannot be generated after sanctioning the increment. Why?
A.         Report should be generated before saving the increment sanction. Otherwise you may not get the report later.

Q.        ‘Invalid Basic Pay’ error message is appearing when editing ‘Present Salary’ page. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Ensure the Designation and Scale of Pay entered is correct.

Q.        Employee on LWA is present in the salary bill. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Leave Availed – Ensure the LWA taken is entered month wise. (Eg: 01/10/2010 – 31/10/2010, then 01/11/2010 – 30/11/2010)

Q.        DA amount in the salary bill is higher than the actual amount for UGC staff. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Service category – Ensure it is set as ‘UGC AICTE Med Ed Rev’.

Q.        Deduction set for an employee is not affecting in the present month salary bill. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Present Salary – Ensure the ‘From Date’ & ‘To Date’ column is set as the month for which the deduction is being affected. (Eg: If you want to deduct GPAIS from the salary bill of November, date column should be set as 01/11/2010 – 30/11/2010.) Date column for the deductions like PF, GIS, etc can be left blank to affect it in every month.

Q.        Provident Fund schedules are generated separately for some employees. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Ensure the ‘PF type’ selected is correct.

Q.        Cannot transfer an employee to a new station. Why?
A.         1.         Administration - Edit employee record – Type PEN No. of the employee – Service History – Check the last few entries. Ensure the date entered is correct without any service breaks.
            2.         Administration - Edit employee record – Type PEN No. of the employee – Present service details – Ensure the superannuation date/Retirement date is correct. Establishment user can correct it.

Q.        From where an SDO obtain his/her PEN No. and password?
A.         The establishment user of the office, where the SDO is working, can create a PEN No. for the SDO using Administration – New employee record. Before creating a new PEN, it should be ensured that there is no PEN created for him/her earlier even if he/she is a fresh employee. Search using Queries – Employee search – Enter first few letters of the name and Date of Birth. No need of selecting the Department.

After creating the PEN, contact your Departmental Master User (DMU) or send an email to SPARK call centre (info@spark.gov.in) with following details.

1.      PEN No. & Name
2.      Designation, Department & Office Address
3.      SDO code
4.      Head of Account (7 tier)
5.      Gazetted Ent. No.
6.      Treasury Specimen Signature Card No.
7.      DDO code of SDO
8.      Specify whether the SDO is a DDO or not.
9.      Contact mobile no.

Q.        Employees who are occupying departmental quarters are not eligible for HRA. But HRA is present in their salary bill. Why?
A.         Administration - Edit employee record – Type PEN No. of the employee – Quarters – Ensure the ‘Eligible for HRA’ column is selected as ‘No’.

You can download this post as pdf by clicking here
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updated on 06.12.2010
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You can download a list of DMUs in some departments by clicking here.

14 comments:

  1. sir
    the instalment no of G P F Loan is not seen in the G P F schedule when generating the schedule.Why?

    ReplyDelete
  2. @ somanmi,
    dear sir,
    thank you for visiting and commenting in my blog.
    At present, me also don't know the reason of that problem. Let me try to find it out and hope I can reply you soon. Till then, sorry...

    @കാഡ് ഉപയോക്താവ്,
    നന്ദി.. ഇവിടെ സന്ദര്‍ശിച്ചതിനും അഭിപ്രായം അറിയിച്ചതിനും..
    താങ്കളുടെ ബ്ലോഗ് നേരത്തെ തന്നെ ഞാന്‍ ശ്രദ്ധിച്ചിരുന്നു. എന്റെ മേഖലയല്ലാത്തതിനാല്‍ മാത്രമാണ് കമന്റാതിരുന്നത്.

    ReplyDelete
  3. post is updated with a list of DMUs in some departments.

    ReplyDelete
  4. @somanmi,
    I contacted the SPARK call centre. According to them, they didn't included such a facility in the program. Hope they will do it soon...

    ReplyDelete
  5. A primary school.They are trying to process their
    salary bill for DEC 2010 in SPARK.

    Allthe employees have got the PEN .

    A message displays that "You are not authorised"
    when clicking "Establishment bill type".
    Please help soman

    ReplyDelete
  6. I guess they are trying to process salary for the first time. The establishment user of that institution may not have the full previliage. Can they access the 'edit employee record' of other employees? If no, you may better contact the DMU. DMU is responsible for giving previliages to the establishment user.

    ReplyDelete
  7. Thank u sir.Another doubt.
    The photos couldn't be uploaded .Why?

    ReplyDelete
  8. Sir,
    According to SPARK team, 'The size of photo should not be more than 25 kb with dimension 1.2 inch (width) X 1.5 inch (height) and scan with true color and 100 dpi and save in jpeg format.'

    To be very frank, I don't know much more about these technical terms of image editing.

    ReplyDelete
  9. Sir
    According to the above information I have upload
    the photos. Thank u for the information.
    Soman

    ReplyDelete
  10. sir we have a doubt, when we are trying to merge arrears with salary it is showing that "no bills have been found". can you suggest a suitable way of merging DA arrears with salary. should we do processing salary first or merging first!!

    ReplyDelete
  11. sorry for delayed reply.

    You should process DA arrear first, then merge it by selecting the processed DA arrear shown on the right side. Then, process the salary.

    ReplyDelete
  12. sir, I ENTERALL THE EMPLOYEES IN SPARK AND LOCKED BUT NOT GET LOCK NUMBER

    ReplyDelete

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